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2022-06: Amending Bylaw 17 - Absentee Voting at Members' Meetings

Whereas, Bylaw 17 is cumbersome and out of date; and
Whereas, the current bylaw contains policies and procedures which will better serve the Corporation if contained in a document outside of the bylaws.
Be it resolved that bylaw 17 be replaced by the following:
“17 Absentee Voting at Members' Meetings
17.1 The Board shall determine, prior to each meeting of members which methods of absentee voting, if any, will be made available according to current policies and procedures. The types of absentee voting permitted under the Act are voting by proxy or voting by means of a telephonic, electronic or other communication facility.
17.2 If the Board determines prior to a meeting of members, that voting by proxy or by means of a telephonic, electronic or other communication facility is to be made available, the associated policies and procedures set out by the Corporation shall:
a) Enable the votes to be gathered in a manner that permits their subsequent verification, and
b) permit the tallied votes to be presented to the Corporation without it being possible for the Corporation to identify how each member voted.
17.3 If the Board determines prior to a meeting of members, that proxy voting is to be made available, then any member entitled to vote at that meeting of members who cannot be in attendance may vote by proxy by submitting a proxy form and appointing a proxyholder. Proxy holders may not cast a vote on behalf of members who are in attendance at the meeting. Members in attendance at the meeting must cast their own vote.
17.4 The proxyholder, who is required to be an AEBC member in good standing, will attend and act at the meeting in the manner and to the extent authorized by the proxy giver and with the authority conferred by them, subject to the requirements set out in the policies and procedures.

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