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AEBC seeks National Bookkeeper, application deadline: December 19, 2017

The Alliance for Equality of Blind Canadians (AEBC) invites applications from qualified individuals for the virtual, part-time, contract position (15 to 20 hours per month) of bookkeeper.

The AEBC is a national grassroots, peer support organization that is comprised of Canadians who are blind, deaf-blind or partially sighted and our supporters. We work to ensure we have a voice on all matters affecting our participation in Canada’s mainstream society. Our mission is to increase awareness of rights and responsibilities, so blind, deaf-blind and partially sighted individuals can have equal access to the benefits and opportunities of society.

The successful candidate will have at least two years of experience in full-cycle recordkeeping for Canadian not-for-profit, charitable organizations. Experience with Sage 50 Premium, DONATION and Microsoft Access strongly preferred. Hourly rates will be commensurate with qualifications and experience.

We operate in a “virtual” office arrangement. Although there may be some advantages in the Bookkeeper residing in Kelowna, British Columbia, this work can be conducted from anywhere in Canada, provided the applicant has the equipment and technical knowledge to do so.

Application deadline: December 19, 2017

Anticipated start date: January 15 2018

A detailed job description is found below. Resumes together with a letter of application must be submitted electronically to Dar Wournell, member of the Hiring Committee, at submissions@blindcanadians.ca.

The Alliance for Equality of Blind Canadians welcomes applications from all qualified persons including persons with disabilities. Thank you for your interest; however, only those selected for an interview will be contacted and we will not be accepting telephone calls.

Detailed Position Description

The AEBC is almost exclusively a volunteer-based organization, and operates through a virtual office arrangement, primarily using email and shared electronic folders (via Dropbox) to coordinate national activities.

The role involves handling all aspects of the accounting cycle (receipts, disbursements, accounts receivable, accounts payable, closing of accounts and monthly and annual reporting), on behalf of both the national office as well as a half dozen subordinate regional and local divisions. As a result, the National Bookkeeper has primary responsibility for recording the financial transactions of the organization, as well as coordinating the flow of financial information between the bookkeeper, the regional and local chapters, and the national treasurer.

This opportunity is ideal for individuals who can work independently and be self-motivated outside of a traditional office environment; they must have a keen attention to detail, critical thinking skills, great interpersonal and diplomacy skills, and impeccable organizational skills.

Key Operational Requirements

  • Excellent verbal and written skills in English required.
  • Access to a reliable computer and Internet connection.
  • Sage 50 Premium accounting software.
  • Microsoft Access.
  • DONATION.
  • Access to a document scanner to digitize and transmit electronic copies of documents.
  • Access to a printer to print reports, correspondence, forms, tax receipts, and other documentation as required.
  • Access to an iOS or Android device for processing of credit card transactions (preferred).
  • Capacity to keep and store AEBC financial records.

Primary Responsibilities

  • Ensuring all financial transactions are appropriately documented and recorded on behalf of the AEBC national office as well as regional and local departments/divisions or chapters.
  • Recording donor and donation details to prepare, print, and mail charitable tax receipts when requested.
  • Tracking and recording intra-departmental transactions, such as billing teleconference usage costs to regional and local chapters.
  • Providing to the national treasurer reports from the fundraising and donor database as requested.
  • Performing monthly bank reconciliations for the national office as well as regional and local divisions.

Providing to the national treasurer and to each regional and local treasurer, by the 10th of each month, in a text document or simplified Excel format, with respect to the preceding month:

  • Bank reconciliations as required.
  • A monthly and year-to-date statement of financial position (balance sheet).
  • A monthly and year-to-date statement of receipts and disbursements (income statement), including project-level.
  • An accounting of all inflows and outflows (deposits, cheques written, etc.)

Preparation and remittance of:

  • Payroll to CRA, WCB, etc.
  • GST returns and rebate remittances.
  • T3010 charitable information return annually, in conjunction with the auditor.
  • Form 11 annual report for British Columbia society registration.
  • Form 3 annual report for Corporations Canada registration.

Support annual audit procedures, by:

  • Working with the auditor and the national Finance Committee to ensure that financial records are in order, and to implement new procedures as required.
  • Preparing all financial records for submission to the auditor.
  • Collecting, organizing, and retaining all board, chapter, and committee minutes.

Desirable Specific Skills and Experience

  • Using Sage 50 Premium accounting software, including project- and departmental-level accounting.
  • Using Microsoft Access-based databases and performing simple queries preferred. (Experience designing and building applications not required).
  • Experience using DONATION an asset.
  • Knowledge and understanding of fund accounting for not-for-profits.
  • Knowledge and experience of rules, regulations, and procedures related to issuance of charitable, tax-deductible receipts pursuant to the Income Tax Act.
  • Perform other office management tasks as required.
  • Perform all other financial procedures as required.
Archival Date: 
Wednesday, December 20, 2017
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