You are here:

Overriding Font & Colors For Incoming & Outgoing Messages In Outlook 2010 For Low Vision Users

I was at a retreat last week and a question came up from one of the low vision participants that seems to come up extremely regularly.  The question usually sounds something like this: "I want to see emails in outlook in my color (i.e high contrast black) or I want my emails to be in my choice of font and font size, but I don't want recipients to get emails with a honking huge font size specification embedded in the messages I send."  The solution for this does not appear to be well documented or well known.  So here is how it's done, why it's done and the keyboard keystrokes necessary for you to go off and change outlook to adopt any font settings you want and to have messages respect the color choices you have made in windows own appearance & color settings..

So, as I said, many people want to have all emails come in using their choice of font, font size, foreground color and  background color.  By following these steps you will override the color and font settings with your desired presentation on all incoming and outgoing messages.  This is especially useful for users with low vision who may want a specific font size (i.e. 18 point Arial) but do not want their emails to be sent with that font size.  This can be achieved by changing the default mail format to plain text, setting outlook to read all emails as plain text and defining the font and font size for all plain text emails in Outlook’s email settings as the desirable font and font size.  The additional advantage is that should you wish to view the message with all it’s fancy formatting, you simply need to open the message, press control + shift + w than select “display as HTML” from the menu that pops up.

Forcing Display and Font Presentation for Emails in Outlook 2010:

Set Plain Text:

This recommendation applies to anyone wanting a consistent email presentation within Outlook.

  • Select File
  • Select Options
  • Select Trust Center
  • Select Trust Center Settings
  • Select E-Mail Security
  • Select Read all standard mail in plain text (Checkmark Showing)
  • Select read all digitally signed mail in plain text (Checkmark Showing)
  • Select OK
  • Select OK

 

Keyboard Instructions For the above steps to Set Plain Text

  • Press ALT + F
  • Press T
  • Press Up or Down Arrow to Trust Center
  • Press ALT + T
  • Press Up or Down Arrow to E-mail Security
  • Press ALT + A (Checkmark Showing)
  • Press ALT + M (Checkmark Showing)
  • Press Enter
  • Press Tab to OK
  • Press Enter

 

Modify Reading and Composing Font:

This recommendation applies to anyone wanting a consistent email presentation within Outlook.

  • Select File
  • Select Options
  • Select Trust Center
  • Select Trust Center Settings
  • Select E-Mail Security
  • Select Read all standard mail in plain text (Checkmark Showing)
  • Select read all digitally signed mail in plain text (Checkmark Showing)
  • Select OK
  • Select OK

Keyboard Commands For the above steps to Modify Reading and Composing Font

  • Press ALT + F
  • Press T
  • Press Up or Down Arrow  to Mail
  • Press Alt + F
  • Press Enter
  • Press Alt + P
  • Modify to your liking
  • Press Tab to OK
  • Press Enter
  • Press Tab to OK
  • Press Enter   

Hope this helps a few people out there with controlling their email's look and feel from within Outlook 2010.  

 

 

Disclaimer:

This blog is curated by the AEBC, but welcomes contributions from members and non-members alike. The thoughts, views, and opinions expressed in the Blind Canadians Blog are those of the contributing authors and do not necessarily reflect those of the AEBC, its members, or any of its donors and partners.
ZZ - Disregard this link; it is used to trick spammers.